[2. MINUTES]
[00:00:07]
>> WE WILL CALL TO ORDER TONIGHT'S MEETING OF THE COUNCIL FOR THE CITY OF AUBURN SEPTEMBEL SHOULD HAVE THE MINUTES FROM THE SEPTEMBER FIRST MEETING. IF THERE ARE ANY ADDITIONS OR CORRECTIONS OF THAT MEETING IS THERE ANY MOVES TO APPROVE --
IMPROVE? >> I HAVE ONE CORRECTION.
ONE OF THE CANDIDATES ON WARD EIGHT ON THE ELECTION SPECIAL SESSION THAT WE DID THERE IS A MISSPELLING OF HIS NAME.
>> OKAY. >> MISS KRAUS, DO YOU HAVE THAT?
DO WE HAVE THAT? >> AUGUST, IT'S SPELLED AUGUST
WHEN IT SHOULD BE AUGUSTUS. >> THAT'S ON THE SPECIAL?
>> YES, IT IS. >> THE FIRST PAGE.
>> OKAY, ANY OTHER CORRECTIONS? IS THERE A MOTION TO APPROVE OF THIS CORRECTION? I HAVE THE MOTION SECONDED.
[3. GREENSPACE ADVISORY BOARD]
ALL IN FAVOR PLEASE SAY I. THE MOTION AND THE MINUTES ARE CARRIED FORWARD. GREEN SPACE BOARD.>> TWO VACANCIES TERMS BEGIN WITH AN APPOINTMENT AN END AUGUST SEVENTH 2030. WE HAVE INCUMBENTS COURTNEY REVELLE WHO SERVED TWO FULL TERMS AND MICHAEL WHO HAS SERVED ONE FULL TERM FOR THE OPEN SEAT THAT COURTNEY REVELLE HAS I WOULD LIKE TO NOMINATE BILL
>> I HAVE A MOTION TO SECOND FOR BILL CHANCELLOR.
ANY MOTIONS, COMMENTS OR DISCUSSION? ALL IN FAVOR PLEASE SAY AYE ANY OPPOSED? AND THE MOTION CARRIES AND WE WILL CONFIRM THAT LATER ON IN
>> I AM SORRY. >> DOES THIS AFFECT HIS OTHER
DUTIES AT ALL? >> IT DOES NOT IF YOU GUYS ARE OKAY WITH THE APPOINTED ROLE BY THE MAYOR DIRECTLY IS THE MAYOR'S LIAISON ON THE PLANNING COMMISSION SO THE COUNCIL REALLY DOES NOT APPOINT THAT ROLE THIS WOULD BE AN APPOINTED ROLE BY THE COUNCIL THAT HE IS IN. AND I THINK FROM A PLANNING COMMISSION STANDPOINT YOUR DISCRETION HELPS BUILD -- BRIDGE SOME GAPS SOMETIMES IN TERMS OF LACK OF UNDERSTANDING BETWEEN GREEN SPACE AND POSSIBLY PLANNING COMMISSION AND COULD BE
VALUABLE. >> I'M ALL FOR IT, I JUST WANT
TO MAKE SURE IT'S RECOGNIZED. >> THANK YOU.
I'M SORRY, I DID NOT MEAN TO JUMP AHEAD.
CONTINUE. >> FOR THE SECOND SCENE THAT MICHAEL HAS I WOULD LIKE TO NOMINATE HIM FOR A SECOND TERM.
>> SECOND. >> A NICE -- A MOTION TO SECOND WITH THE DISCUSSION THOUGHTS, ALL IN FAVOR PLEASE SAY AYE ANY
[4. INDUSTRIAL DEVELOPMENT BOARD]
OPPOSED? AND THAT MOTION CARRIES AND WE WILL CONFIRM THAT LATER ON IN THE AGENDA.ALL RIGHT THE INDUSTRIAL DEVELOPMENT BOARD.
>> THERE ARE TWO VACANCIES TERMS BEGIN OCTOBER TENTH 2026 AND END OCTOBER NINTH 2032. THE INCUMBENT FOR DEBATES HAS SERVED FULL FULL TERMS AND MATTHEW CLEGG WHO HAS SERVED ONE FULL TERM. I WOULD ASK US TO SUSPEND OUR RULES AND RENOMINATE DAVE DEBATES FOR ANOTHER FULL TERM.
>> WE HAVE A MOTION TO SECOND DO WE NOMINATE FOR FULL FULL TERMS,
QUESTIONS, COMMENTS? >> DO WE NOT HAVE ANY OTHER
QUALIFIED APPLICANTS? >> I WOULD SAY THAT MR. DEBATES, HIS INSTITUTIONAL KNOWLEDGE, HIS KNOWLEDGE OF INDUSTRY, THE POSITIONS HE HAS HELD, HIS GLOBAL EXPOSURE MAKES HIM AN ASSET THAT I DON'T THINK AT THIS STAGE AND TIME WE NEED TO LET GO OF IF HE IS WILLING TO SERVE ANOTHER TERM.
>> THE TERM IS SIX MORE YEARS. >> CORRECT.
>> ANY OTHER QUESTIONS, WE HAVE A MOTION TO SECOND FOR DAVID BATES. ALL IN FAVOR PLEASE SAY AYE ANY OPPOSED, PLEASE SAY NAY. ONE OPPOSED.
WE WILL CONFIRM THAT LATER ON IN THE AGENDA.
MS WITTEN, PLEASE CONTINUE. >> THE SEAT POSITION MATTHEW CLEGG HAS FOR ONE FULL TERM I WOULD LIKE TO NOMINATE HIM FOR A
SECOND FULL TERM. >> WE HAVE A MOTION TO SECOND FOR MATT CLEGG TO SERVE A FULL TERM.
ANY COMMENTS OR QUESTIONS? ALL IN FAVOR PLEASE SAY AYE?
[5. LEE COUNTY YOUTH DEVELOPMENT CENTER]
ANY OPPOSED? AND THAT MOTION CARRIES WE WILL CONFIRM THAT RIGHT ON THE AGENDA AT THE YOUTH COUNTY DEVELOPMENTCENTER. >> YES, SIR, WE HAVE ONE VACANCY BEGINNING 2026 AND END SEPTEMBER 30TH 2030.
WE HAVE AN INCUMBENT CYNTHIA BOYD WHO HAS SERVED ONE FULL TERM. I WOULD LIKE TO NOMINATE CYNTHIA
BOYD FOR A SECOND FULL TERM. >> SECOND.
WE HAVE A MOTION TO SECOND. ANY COMMENTS OR QUESTIONS? ALL IN FAVOR PLEASE SAY AYE ANY OPPOSED?
[6. QUESTIONS ON THE AGENDA]
AND THAT MOTION CARRIES. AND WE WILL CONFIRM THAT LATER ON IN THE AGENDA. QUESTIONS ON TONIGHT'S AGENDA, ANY QUESTIONS ON THE DAIS OF THE CITY MANAGER.CITY MANAGER, ANYTHING FOR US? >> JUST REAL QUICK WE HAVE WITH US THIS EVENING PARKER NELSON IS OUR NEW CITY RELATIONS MANAGER
[00:05:01]
WE USED TO CALL IT NEIGHBORHOOD SPECIALIST AND SHE'S SITTING NEXT TO ALLISON BLANKENSHIP THE CITY RELATIONS NOW CITY RELATIONS MANAGER. SHE IS MOST RECENTLY DOWN IN THE PANHANDLE OF FLORIDA AND HAS WORKED FOR THE CITY OF PANAMA CITY AS WELL AS THE REALTORS ASSOCIATION SO HAS A GREAT UNDERSTANDING OF HOA'S AND ALL THINGS CITY COMMUNICATION WISE SO SHE IS MAINLY -- MAIN LIAISON WITH NEIGHBORHOODS WILL BE HANDLING OUR CITIZENS ACADEMY, THAT KIND OF THING SO PARKER HAS BEEN HERE SINCE JUST RIGHT AFTER MEMORIAL -- LABOR DAY SO I'D JUST LIKE TO WELCOME HER AND SEE THE LOVELY FACE THATSHE IS. >> CONGRATULATIONS PARKER WE LOOK FORWARD TO WORKING WITH YOU YOU'VE GOT BIG SHOES TO FILL IN THE CITIZENS ACADEMY, I PROMISE YOU THAT.
ALL RIGHT, YES, PLEASE? >> I HAVE ASKED WHETHER OR NOT WE COULD A REPLACEMENT CURSOR ON THE CITY EMAIL LIST HERE SHE SAID IT WAS DOUBTFUL AT THE TIME BUT WOULD CHECK INTO IT, BUT I JUST WANT TO SAY, I WOULD LIKE TO GET THE COUNCIL'S CONCURRENCE SO PERHAPS INFLUENCE THE PROCESS TO GO AHEAD AND ALLOW HER ACCESS TO THE CITY EMAIL. I HAVE BEEN FORWARDING A LOT OF THINGS TO HER AND COORDINATING WITH HER BUT CURRENTLY I'M BOARDING UP HER PERSONAL EMAIL ACCOUNT WITH ALL THE STUFF THAT I'M SENDING HER SO THERE IS ANOTHER WAY TO GO ABOUT THIS I APPRECIATE SOME SUPPORT FROM THE COUNCIL AND CITY MANAGER.
>> MAYOR ANDERS: ANY COMMENTS? >> I THINK IT MIGHT -- WELL I THINK IT'S IMPORTANT FOR CARSON TO BE UP TO SPEED ON THINGS, I THINK IT'S MORE OR LESS A TECHNICAL ISSUE THAT SHE IS NOT A SEATED COUNCIL PERSON AND DO WE OPEN OURSELVES UP TO SOMETHING THAT WE'RE NOT SUPPOSED TO HAVE HAPPEN, SHE'S NOT RECEIVING COMPENSATION YET AND SHE HAS NOT BEEN SWORN IN YET. AND THAT WOULD BE MY HESITATION TO GO AHEAD AND USE -- DO THAT AHEAD OF TIME.
>> IS THERE ANY OFFICIAL PROTOCOL ON THAT?
>> WE HAVE NOT PREVIOUSLY DONE THAT.
YOU CAN ALWAYS DO THINGS IT'S AN ADMINISTRATIVE FUNCTION, BUT WHEN SOMEBODY IS NOT CURRENTLY DIRECTLY UNDER THE CITY'S UMBRELLA, THERE IS A RESOLUTION THAT HAS SAID THAT SHE IS ULTIMATELY ELECTED, SHE'S NOT SWORN IN AND TO MY KNOWLEDGE, WE HAVE NOT DONE THIS IN THE PAST AND WHILE WE HAVE A FRIENDLY RELATIONSHIP BETWEEN COUNCILMAN GRISWOLD AND KIRSTEN, SOMETIMES WE COULD HAVE SOMEONE UNSEAT SOMEBODY WHO IS RUNNING FOR REELECTION AND IT WOULD PUT US IN AN AWKWARD POSITION TO THEN GIVE THEM A CITY EMAIL. THAT'S NOT THE CASE NOW.
WE DON'T DO THIS FOR EMPLOYEES AND SO MY LENS IS THAT WE TYPICALLY DON'T DO IT FOR NEW CITY COUNCIL MEMBERS.
IF THE MAJORITY OF YOU FEEL DIFFERENTLY, I'M CERTAINLY
WILLING TO CONSIDER THAT. >> MAYOR ANDERS: ANY COMMENTS
FROM THE COUNCIL? >> CERTAINLY OPEN TO THE IDEA OF SOME INFORMATION EXCHANGE PERHAPS TO THE OTHER VEHICLE IS A TEMPORARY PRIVATE EMAIL ADDRESS THAT ONE COULD FORWARD TO YOU, BUT I DON'T KNOW WHERE WE STAND IN TERMS OF THE LEGALITY OF SHARING COUNCIL MATTERS WITH A COUNCIL PERSON
WHO HAS YET TO TAKE THE SEAT. >> THERE IS NO REAL GUIDANCE FROM THE STATE LEGISLATURE ON THE ISSUE.
I WOULD HAVE A SIGNIFICANT QUESTION AS TO WHETHER OR NOT THE CITY'S INSURANCE COVERAGE WOULD APPLY TO THE SITUATION BECAUSE SHE IS NOT AN EMPLOYEE AT, SHE'S NOT A CITY COUNCIL MEMBER, SHOULD THERE BE AN EMAIL HACK AND SOME CYBER DAMAGE CREATED THERE AS WELL, I'M NOT SURE THAT THE CITY'S INSURANCE POLICY WOULD COVER THAT. I CAN CERTAINLY LOOK INTO THAT.
>> I THINK THE BIGGEST CHALLENGE IS UNDER ATTORNEY-CLIENT PRIVILEGE AND OTHER THINGS WITH COUNCILMAN GRISWOLD HAS CERTAINLY NOT ASKED, THOSE ARE ONLY SENT TO YOUR CITY EMAILS .
AND HE HAS NOT ASKED FOR THAT AT ALL, THAT'S NOT WHAT I MEAN.
BUT THERE ARE A VARIETY OF THINGS THAT WE JUST HAVE NOT DONE AT PREVIOUSLY. I'M NOT OVERLY COMFORTABLE FOR THE REASONS PAUL STATED IN OTHER POLICY REASONS WE HAVE, IT WOULD BE HIGHLY UNUSUAL. BUT CERTAINLY, I'M LISTENING IF THE MAJORITY OF YOU FEEL DIFFERENTLY.
>> I CERTAINLY RECOGNIZE THE DESIRE TO KEEP HER ABREAST OF WHAT'S GOING ON, ESPECIALLY AS IT'S SO CLOSE TO HER TAKING OVER WHICH IS PROBABLY, WHAT, SEVEN WEEKS FROM NOW? BUT MY BELIEF IS THAT KIRSTEN KNOWS WHAT IS GOING ON, SHE KEEPS UP WITH HOW WE ARE DOING, SHE'S WATCHING THESE MEETINGS, SHE'S BEEN TO A LOT OF THEM RECENTLY, I THINK WE OUGHT TO WAIT UNTIL SHE IS SWORN IN TO GET HER EMAIL ADDRESS, THAT
WOULD BE MY POINT OF VIEW. >> JUST A POINT, THIS IS AT HER
REQUEST I SUGGESTED THIS. >> I UNDERSTAND.
>> DO WE HAVE ANY NONCITY EMPLOYEES OR PEOPLE WHO ARE NOT EMPLOYEES WHO HAVE BEEN GRANTED EMAILS?
>> THE ONLY PEOPLE THAT HAVE IS OUR RELATIONSHIP WITH OUR LAW FIRM THAT'S ON RETAINER, THEY HAVE BOTH.
AND THAT'S IT AND THEY USE BOTH OF THEIR EMAIL ADDRESSES TO MY KNOWLEDGE, GREG. THAT'S IT.
[00:10:02]
>> I THINK WHAT COUNCILMAN PARSONS PUT FORWARD, A SEPARATE EMAIL ACCOUNT, ALBEIT NOT A CITY ONE IS SOMETHING THAT I HAD NOT THOUGHT OF BEFORE. SO MAYBE THAT WOULD HELP HER IF
WE WENT IN THAT DIRECTION. >> ARE YOU SUGGESTING THAT SHE
SET UP HER OWN SERVER? >> ANOTHER GOOGLE ACCOUNT.
>> RECOMMEND THAT TO HER. >> BUT THEN WE RUN THE RISK OF
I THINK EVERYTHING WOULD BE SHUTTLED THROUGH KELLEY TO HER.
I DON'T THINK IT WOULD BE AN ALL CALL.
>> IF I UNDERSTAND, HE IS SPEAKING ABOUT THE ESTABLISHED EMAIL ACCOUNT THAT SHE ESTABLISHES IS POSSIBLY VULNERABLE TO SHARED INFORMATION.
>> THAT WOULD BE LESS OF A CONCERN FOR ME IF IT WAS NOT A CITY -- AN OFFICIAL CITY EMAIL ADDRESS.
SO THAT THE CYBERCRIMES OR OTHER UNTOWARD ACTIVITY WOULD NOT FLOW THROUGH THE CITY, SO IF IT WAS A SEPARATE EMAIL, MY CONCERN WOULD
BE MITIGATED SUBSTANTIALLY. >> AND I DON'T THINK THIS WARRANTS A VOTE BY THE COUNCIL AT THIS TIME, BUT I WOULD LIKE TO HAVE A LITTLE CONCURRENCE TO ENCOURAGE THE CITY MANAGER TO LOOK INTO IT FURTHER PERHAPS WITH ALL AND SEE WHAT ALTERNATIVES ARE OUT THERE BECAUSE I HATE TO JUST KEEP
SENDING HER VOLUMINOUS EMAILS. >> BASED ON YOUR QUESTIONS, I HAVE EDITED IT WITH THE CITY ATTORNEY AND LOOKED INTO IT AND THIS IS WHERE WE ARE. SO I DON'T SEE THAT CHANGING BASED ON THE RESEARCH WE HAVE DONE FROM THE WEEKEND UNTIL NOW.
>> JUST THE FACT THAT IT HASN'T BEEN DONE BEFORE, DOES NOT CARRY ANY WEIGHT WITH ME, I'M SORRY. BUT AGAIN, THAT'S --
>> I WANT TO BE RESPECTFUL OF THE COUNCIL.
THIS IS NORMALLY AN ADMINISTRATIVE TASK THAT WE HANDLE VERY WELL WITH OUR EMPLOYEES, OUR INSURANCE POLICIES AND SO ON AND SO IF IT'S SOMETHING THE MAJORITY OF YOU WANT TO INSTRUCT THE CITY MANAGER TO SPEND VALUABLE TIME TO PURSUE FURTHER, I WILL BE HAPPY TO DO THAT.
>> WE ARE NOT PROVIDING EMAIL ADDRESSES TO EMPLOYEES BEFORE THEY ARE HIRED. I THINK THAT THESE STAFF ACCOUNTS SHOULD BE TREATED THE SAME WAY.
THAT'S MY OPINION. >> ANY OTHER COMMENTS?
>> JUST THAT THERE IS SOME CREATIVE AVENUES TO GET THAT SOLUTION SOLVED AND IT DOESN'T NECESSARILY REST ON CITY
INTERVENTION. >> IN FACT, KIRSTEN JUST WALKED IN. WE WERE JUST DISCUSSING PROVIDING YOU WITH CITY EMAIL ADDRESS BUT IT DOESN'T LOOK LIKE WE HAVE ANY SUPPORT FOR THAT. I'M SORRY.
>> GOOD TO SEE, WE LOOK FORWARD TO WORKING WITH YOU.
IF ANYBODY ELSE CONTINUES TO HAVE THOUGHTS ON THIS AND WANTS TO MOVE ONE WAY OR ANOTHER WE'LL GET TO THE CITY MANAGER ABOUT THAT. ANY OTHER COMMENTS OF THE DAIS?
* This transcript was compiled from uncorrected Closed Captioning.